Grant Tracking Software
Grant tracking software solutions for colleges, universities and research institutes. IT Works designs Grant Tracking Software to meet the unique needs of grant managers and administrators in departments, centers, schools, community colleges, universities, research hospitals and research institutes. We recognize that grant managers operate in a complex and demanding financial environment. And, with additional financial pressures arising from increased budget cuts and competition, maintaining an adequate grant funding pipeline is essential to the health of their organization. Our grant tracking software solution is designed to help monitor and maintain this pipeline.
The IT Works grant tracking software solution is used by both pre-award and post award grant administrators. It tracks pending proposals and active grants. Our grant tracking software provides reports in formats designed to meet the needs of a wide range of users. Since 1987, we have received input from college presidents, university department administrators, and individual scientists at research institutes and developed our grant tracking software accordingly. As a result, our grant tracking software has become their primary grant tracking software tool.
Grant tracking software solutions for both pre-award and post-award administrators. The IT Works grant module is a macro-level grant tracking software tool for managing both pending proposals and active awards. It aids in monitoring research compliance (IRB, IACUC, Safety Boards, Export Control, and more); communication with funding agencies (tracking due dates and storing progress reports, financial reports, etc); time and effort tracking; and the amounts of direct and indirect funds requested and received. In addition, our grant tracking software solution manages cost sharing, in-kind, and both internal and external cash matches.
Our grant tracking software solution maintains the essential proposal and award information that you need. Examples of this information include:
- proposal type (new, continuation, competitive renewal, supplement, no cost extension, etc)
- award type (R01, PPG, Title III, Training, etc.)
- funding agency
- agency number submission dates
- CFDA number
- budget period
- project period
- total direct cost
- total indirect cost (F&A)
- principal investigator
- investigator effort
- department where housed
- cost sharing, and more.
Our grant tracking software makes this information available through both display screens and numerous reports.
Grant tracking software is all about reports. Our grant tracking software is preloaded with report formats that have been designed at the request of hundreds of grant and research administrators from departments, centers, schools, community colleges, universities, research hospitals and research institutes. Examples of formats within our grant tracking software include various table reports sorted by investigator, status, department, funding agency, and more. Our grant tracking software features other report formats as well including multiple annual report formats, compliance monitoring, reminders of agency due dates, as well as current and pending support pages. When combined with our extensive criteria selection system, thousands of report combinations can be generated. The reports from our grant tracking software can be used to answer questions such as:
- Which pending grants should we have received funding notification this month?
- Which active grants are ending this month? (so you can verify spending has been completed)
- How many grants were submitted last quarter?
- What is our grant funding by investigator, department, or funding agency?
- How much effort does an investigator have on active grants, pending grants, or both?
Our grant tracking software also includes more specialized reports that are designed for NCI Cancer Centers. Examples of these reports include:
- Other support (or current and pending support) pages
- Membership lists
- Tables of active and pending grants with research type and program
- Summary Form 2
These reports are designed for submission as part of an NCI Cancer Center P30 grant application.
IT Works grant tracking software includes additional reports designed for basic science departments in medical schools. Examples include:
- Faculty research profiles
- Reports for comparing grant funding with the usage of research space
- Reports for managing re-charge centers or research service facilities.
The faculty profile reports include information about the salaries for their research staff, faculty salary distributions, lists of both active and pending grants, and information about their research space.
Grant tracking software solutions for both central office and department level administrators. At IT Works, we recognize that there are different levels of grant tracking. The grant tracking software needs of a director or administrator within a university Office of Sponsored Programs differs from those of a department or center administrator - even for those within the same institution. Thatís why we offer our three, scalable grant tracking software products:
- Department Manager - grant management software for mid-size to large departments, centers, and schools at college and universities as well as research institutes and research hospitals.
- College Administrator - grant management software for large college and small to mid-size universities.
- Department Accountant - grant management software for research labs and small department clients.
Both Department Manager and College Administrator are available in professional and enterprise versions. In addition, our grant tracking software is designed as a modular solution with features that can be turned on or off within individual modules, depending upon your needs.
Grant tracking software solution for colleges, universities, research hospitals, and research institutes with a significant amount of grant funding. Our grant tracking software uses integrated modules for grant, accounting, personnel, space asset, and re-charge center management. Our accounting and personnel modules are designed to integrate with your existing general ledger accounting system for post award financial management. These modules can also be used for tracking and managing clinical income, endowments, gift funds, trust funds, state funds, and others. The result is a comprehensive financial management and grant tracking software solution for the day to day financial management of your institution.