Grant Accounting Software
Grant accounting software solutions for higher education and research institutions. At IT Works, we offer grant accounting software that supplements the general ledger and ERP systems used at colleges, universities, research hospitals, and research institutes. We understand that college, university, research, and healthcare administrators operate in difficult financial environments. These administrators are often forced to use general ledger accounting systems that were originally designed for other business applications and are inadequate for their specific research and grant accounting software needs. At IT Works, we understand the unique needs of the financial administrators in the grant funding arena. We deliver affordable research, financial, fund, managerial, and grant accounting software programs designed specifically for college, university, research and healthcare administrators.
The IT Works grant accounting software solution integrates with your existing general ledger accounting system and was designed specifically for a wide range of users - financial managers, grant accountants, and research scientists. Our grant accounting software is a modular design. It is scalable, powerful, affordable, and easy to use. Let our grant accounting software turn your general ledger system into a usable grant accounting system.
Grant accounting software solutions for your entire grant management team. At Information Technology Works, we recognize that while the official financial records of a university or research institution are centrally controlled, the day to day financial, HR, and grant accounting is frequently controlled at the department or center level. And, most grant management decisions are based on the directives of the department chairman or key scientists. This keeps grant managers balancing the needs of the scientists with the regulations of the institutions controller. Our grant accounting software is designed specifically for this environment. Its modular design and scalability allows it to be implemented to meet the needs of almost any institution with grant management needs. Our implementation team works directly with your staff to configure our grant accounting software to meet the needs of your entire research team. The end result provides both specialized report features for advanced financial administrators as well as easy to use web based access for principal investigators and research scientists.
Our grant accounting software solution also includes functionality for the management of gifts, endowments, trust funds, state funds, clinical income, and other funding sources. This feature provides financial administrators with the capability to generate consolidated financial statements (combining both hard money and soft money) for managing their entire organization.
Grant accounting software solutions for managing personnel and research teams. At IT Works, we recognize that itís the job of the research administrator to help manage research teams. Our grant accounting software has been specifically designed for this purpose. Our solution integrates a personnel module with an accounting module for this purpose. It is designed for department, center, research, and clinical administrators and tracks human resources information such as employee salaries and their salary distributions (i.e. individual grants, state funds, gifts, contracts, clinical income, other hard money, etc. from which they are paid from.) The salary distribution information is used to generate various salary distribution reports, time and effort reports; reports that detect when employee salary sources are ending; and employee equity reports.
Our grant accounting software modules provide a comprehensive, integrated solution. The link between our personnel and accounting modules generates salary and benefits projections and encumbrances. These encumbrances feed easy to read research and grant management reports that display the names, titles, effort, and salary commitments for employees paid on individual grants as well as other funding sources. Our grant accounting software generates a wide range of report formats including numerous summary and specialized formats. These reports can be used to manage individual or groups of grants or research projects and can be used to compare projected commitments to actual payments. The end result is a state of the art post-award grant accounting software tool that makes it easier to keep your research staff on payroll.
Grant accounting software solutions meeting needs of organizations depending upon their size and complexity.
- Department Manager - grant accounting software for large and mid-size departments, divisions, centers, and schools at college and universities as well as research hospitals and research institutes.
- College Administrator - grant accounting software for large college as well as small and mid-size universities.
- Department Accountant - grant accounting software for research labs and small departments.
Department Manager and College Administrator provide online grant accounting software solutions for both macro-level grant management and detailed grant accounting needs. Both of these modular grant management software packages feature multi-tiered security systems that include: Grants Management software, University and Grant Fund Accounting, Personnel Management, Space and Asset Management, and Recharge Center Management Modules. Both of these products are available in professional and enterprise versions.
Department Accountant grant accounting software primarily focuses on the detailed management of individual research projects as needed for grant accounting tasks in small university departments.
Grant accounting software that operates as a stand alone system or interfaces with your existing general ledger. Depending on your need, our grant accounting software solution can be implemented as a stand alone shadow system or integrated with your general ledger or ERP system. When implemented as a grant accounting shadow system, it provides easy to use data entry, reconciliation, and reporting functions. When integrated with your general ledger, our grant accounting software puts advanced reporting functionality at your finger tips. In both cases, our solution provides supplemental information such as soft encumbrances, projections of employee salary information, and tracking of special commitments such as faculty start-up funds and internally sponsored research. A multi-tiered security system allows multi-user access in both windows and internet environments.
Our grant accounting software is compatible with both industry standard and in-house general ledger systems. It is designed for compatibility with college and university fund accounting systems, as well as accounting systems used by independent research institutes and research hospitals. With over 225 installations in the U.S. and Canada, our grant accounting software has a well proven track record.
Grant accounting software solution for comprehensive research management. Our grant accounting software is part of a software suite that includes modules for managing grants, assets (capital equipment), space and recharge centers (internal research facilities that bill for their services). The grant management module tracks both pre- and post-award information such as total direct and indirect budgets, funding agencies, budget and project periods, investigator effort and compliance information. The asset management module tracks equipment ownership, location, and other purchasing information. The space module tracks space ownership and usage information. Our grant management module links to our space module to generate reports that compare ratios of grant dollars per square foot of research space for individual scientists or research faculty.
Our grant accounting software suite includes a facility services or recharge center management module designed for managing multiple recharge centers. Examples of recharge centers include DNA Sequencing, Flow Cytometry, NMR Scanners, Confocal Microscopes, Tissue Procurement, and Animal Histopathology. Grant accounting software functions include billing and invoice generation, invoice aging reports, facility usage reports, and more. The facility module integrates with our accounting module as part of its grant accounting functionality.