IT Works provides ERA Software solutions for colleges, universities, and research institutes. At Information Technology Works, we understand that research administrators operate in a complex and demanding financial environment. Grant management and research administration pressures arise from managing grant funding pipelines; monitoring grant and research compliance issues; performing post-award accounting functions; managing research personnel; and a host of other issues. Our ERA software solution is designed to help research administrators with these issues.
At IT Works, we provide comprehensive electronic research administration software (ERA software) solutions to meet both pre-award and post-award grant management and research administration needs. Our ERA Software solution is designed for department, center, college, and central university financial administrators as well as those in research hospitals, independent research institutes, and other clinical research facilities and healthcare institutes. In a college or university setting, it may be installed in an individual department, center or school; in the Office of Sponsored Programs; or in the Office of Contracts and Grants. In each case, it is designed for use by grant accountants, research administrators, financial administrators, contract specialists, research faculty, and principal investigators.
IT Works provides comprehensive ERA Software solutions for both pre-award grant and research administration and post-award grant and research management. Our pre-award ERA Software solutions include grant tracking software tools for the management of pending grant proposals and research projects. It includes functionality for compliance monitoring (IRB, IACUC, Safety Boards, Export Control, and more); time and effort tracking; the development of other support pages (or current and pending support pages); financial management; and more.
Our ERA Software tracks information such as:
In addition, our research and grant management software includes tools for proposal development such as the generation of reports that can be used as part an NCI Cancer Center P30 application.
IT Works provides comprehensive ERA Software solutions for the post-award management of grants and research projects.
Our post-award electronic research administration software solutions easily integrate with your existing systems for detailed project accounting, HR cost management, and space management. Our ERA software includes multiple software modules for grant tracking, accounting, personnel, and space management software modules. The grant tracking software module includes the same features as our pre-award ERA software such as compliance monitoring, time and effort reporting, but applied to active grants and research projects. In addition, our post-award grant management software stores reports submitted to funding agencies and maintains schedules for tracking report due dates. Reporting functions include features that track when financial and project reports are due; when projects are ending, and when reports need to be delivered to funding agencies. Reports generated by our ERA software include notice of award reports, annual reports, grant table and list reports and grant versus space utilization reports.
Our ERA software tool also includes functionality for publication tracking. Publications are not only linked to individual scientists but also to externally funded grants and funding agencies. Reports list information by researcher, grant, and publication
The IT Works ERA software solution also provides for day to day grant and research management. Our accounting module includes grant accounting components that also include accounting functions for the management of: clinical income, endowments, gift funds, trust funds, state funds, and others. Our ERA software is designed to supplement your general ledger or ERP system. It can be installed as an integrated component or as an independent shadow system. In either case, the result is a state of the art ERA software solution designed for department, grant, and research administrators as well as principal investigators.
IT Works provides post-award ERA software solutions for managing personnel and research teams. At IT Works, we recognize that successful research is conducted in teams. And, it's the job of the research administrator to help manage the team. Our ERA software has been specifically designed for this purpose. Our personnel module is an integral part of our ERA software solution. It is designed for department, grant, research, and healthcare administrators and tracks a wide range of human resources information, particularly employee salaries and their salary distribution. Salary distributions define the funding sources such as the individual grants, contracts, state funds, clinical income, gifts, endowments, other hard money, etc. that an employee is paid from. The salary distribution information is used to generate reports that identify when employee salary sources are ending; time and effort reports; equity reports; and various salary distribution reports.
Our electronic research administration software modules provide an integrated solution. Our personnel module also links to our accounting module to help project and encumber salary and fringe benefit costs. The resulting encumbrances feed reports generated by our accounting module. These reports are easy to read research management and grant accounting reports that display the names, titles, effort, and salary commitments for employees paid on individual grants as well as other funding sources. Our ERA software generates a wide range of summary and specialized report formats. These reports can be used to manage individual or groups of research projects and can be used to compare projected commitments to actual payments. The end result is a state of the art post award ERA software tool that makes it easier to keep your research teams on payroll.
We have three ERA software products designed to meet the grant management and research administration needs of organizations depending upon their size and complexity:
- Department Manager ERA software for departments and centers at mid size and larger colleges and universities.
- College Administrator ERA software for centrally controlled installations at large college and mid-size universities.
- Department Accountant ERA software for installations in smaller departments, centers, and research labs.
Department Manager and College Administrator provide online ERA software solutions for both macro-level and detailed grant management and research administration fundraising needs. Both of these modular ERA software packages feature multi-tiered security systems that include: Grant Tracking, Grants Management, University Fund Accounting, Cost Accounting, Human Resource, Space, and Re-charge Center Management Modules.
Department Accountant ERA software primarily focuses on the detailed management of individual grant and research projects as needed for grant accounting in small university departments.